Health Science Advisement and Evaluation Committee (HSAEC)

The Health Science Advisement and Evaluation Committee (HSAEC) is a University Committee composed of University faculty and local physicians and dentists.  The Committee evaluates the credentials of perspective candidates for professional school admission through interviews and assessment of the students’ dossier – which includes the students’ academic record (total GPA, major GPA, and math/science GPA), letters of recommendation, volunteering statement and the student's personal statement. The Committee meets yearly in June, and Committee Decision/Recommendation Letters are mailed to students after the Committee has reviewed all students.  The Recommendations are:

  • Not Recommended (No letter of recommendation is forthcoming from the University)
  • Recommended (awarded to approximately 15% of applicants)
  • Recommend with enthusiasm (awarded to about 55% of applicants)
  • Highly recommended (awarded to about 15% of applicants)

You can begin your HSAEC file as early as your first year, however, most students begin their HSAEC file during their second year (and very rarely during their third year).  Your HSAEC file will be kept for five years after your official graduation date.

IT IS THE RESPONSIBILITY OF THE STUDENT TO DO THE FOLLOWING:

  1. Set up an Initial Meeting with Mrs. Ramona Wilson (Academic Advisor to the Committee) to set up a HSAEC file (usually Sophomore year) and get the necessary forms
    1. Wolf Hall 115; ramonaw@udel.edu
  2. To complete the Required Courses:
      1. BISC207 & 208
      2. CHEM103/107 & 104/108, 321/325, & 322/326
      3. PHYS201 & 202
      4. MATH221 or 241
    1. The HSAEC recommends (but does not require) a year of English courses (i.e., 2 ENGL courses on your transcript). Be aware that Honors and 2nd Writing do not count here - the courses must be of ENGL designation.  Many medical and dental schools do require a year of English so be sure to check the requirements.
  3. To complete 50 Shadowing hours and 50 Volunteer hours*
    1. Volunteering: HSAEC requires that students complete a minimum of 50 volunteer hours [check with the schools to which you are applying to see if they require more]. Volunteer hours can be completed in a clinical setting but students are strongly recommended to also engage in public/community service. Students must utilize the Verification Form to record volunteering and service experiences. (See Verification form)
      1. Also, students are required to write a one-page “Volunteering Statement” (double-spaced, 12 point font, typical margins) reflecting on how their volunteer experiences have impacted their pursuit and desire to be a healthcare provider. This Volunteering Statement is separate and distinct from your Personal Statement. The Volunteering Statement will NOT be sent on to medical/dental schools, but it is expected to be well written, concise, and reflective of the impact of your experiences – as it will be utilized by the HSAEC in your review.
    2. Shadowing: Students are required to complete a minimum of 50 shadowing hours [check with the schools to which you are applying to see if they require more - required shadowing hours do vary greatly by school]. Shadowing hours must be spent in a clinical setting shadowing practitioners within and related to your future healthcare profession. It is expected (and critical) that you spend significant time shadowing professionals in the field you are pursuing. Shadowing hours can include paid work in the clinical realm, such as EMT, medical scribe, etc.
    3. NOTE: As a medical/dental school applicant, you MUST show that you have significant clinical/patient-contact experience. These can be achieved through volunteering, paid, and shadowing opportunities. Be sure to check with the schools to which you are applying to see their specific requirements.
  4. To be COMPLETE your file must have (your file MUST be complete before you leave campus in May – it is your responsibility to check with Mrs. Ramona Wilson):
    1. Typewritten personal statement: 1-2 pages (at the most) consisting of motivations, goals, special interests, volunteer- and clinical-related experiences, etc. (Junior year)
    2. Resume/CV: (education, employment, volunteer experiences, awards, publications, etc.) (Junior year)
    3. Transcripts: Mrs. Wilson will print out the unofficial transcript. If you have taken courses at other colleges, you must request an official transcript from the other colleges if the courses do NOT appear on your UD transcript. (Junior year)
    4. Small Picture: this “headshot” will be taken by Ramona Wilson in her office (Junior year)
    5. Typewritten Volunteer Statement (Junior year)
    6. Letters of Recommendation and Verification Form:
      1. You will need to submit Letters of Recommendation from:
        1. 3 “Science” Professors/Instructors (e.g., Bio, Chem, Physics, Math, etc.)
        2. 2 “Non-Science” Professors/Instructors (e.g., Sociology, Economics, Anthropology, etc.)
        3. 1 from a Shadowing experience (Doctor/Dentist)
      2. You will need to submit your completed Verification Form for your Volunteering Experiences. (students may also submit formal Letters of Recommendation from Volunteering Experiences, but only the Verification Form is required)
      3. Optional: 1-2 Personal Letters of Recommendation (employer, pastor, friend, etc.). These letters cannot replace the required letters.
      4. The HSAEC would like to have all Letters of Recommendation and the Verification Form received and in your file by April 15th of the year you wish to be evaluated (usually Junior year) – but we will accept these specific documents by the end of May if necessary.
        1. Check before you leave campus to see if all of your Letters of Recommendation have been received.
  5. To Notify Mrs. Ramona Wilson that you would like to have your file reviewed by the HSAEC by signing up (in person) in Wolf Hall 115. The Deadline for signing up is April 15th of the year you want to be evaluated (usually Junior year) in order to be reviewed during the June meeting.
  6. To Arrange Interviews with the HSAEC members: Once a through e (above) have been received, Ramona Wilson will provide you with the Interview Form and the names/emails of the HSAEC members that you will interview with. It is up to you to arrange the date/time/place of these (two) interviews. Interviews must be completed before you leave campus unless special arrangements have been made with the interviewers.

An essential aspect of the HSAEC process involves evaluative interviews with HSAEC members. These interviews are usually conducted in the month of May during the students' third (Junior) year. Mrs. Ramona Wilson will assist in identifying Committee Members, but students will NOT be interviewed unless their HSAEC file is complete. Interviewers are all voting members of the HSAEC and include University of Delaware faculty and local physicians and dentists. The interviews may vary in length from as little as 20 minutes to over an hour. The length of the interview is in no way related to the evaluation. The style of the interviews may also vary. Committee members may ask you questions about your academic record, future plans, and/or what you like to do outside of school, or they may ask you to read something before the interview so as to discuss the material during the interview. Others may ask very specific topics about current events that may or may not be related to the health field. At the interview, the Committee member will have your HSAEC file information, a copy of your personal statement, and usually a copy of your University of Delaware transcript. The goal of the interview is to get a better feel for who you are and what your goals and interests are. You will need to interview at medical schools eventually, so consider this good practice for that!

Below is a link to the form necessary to begin your HSAEC file. Prior to making your initial appointment with Mrs. Wilson please print out the form, fill out (legibly) what you can, and bring this form, and your questions, to your appointment and we will begin your HSAEC file. YOU, the student, will be in charge of updating and maintaining this file. Feel free to make appointments to review your file and add to it, however, it is up to you to keep it up-to-date.

Download HSAEC File Form

* Be aware that volunteering is different than shadowing, and that these are considered related, but different/separate activities. For further details and clarification please download the HSAEC file form and see Mrs. Ramona Wilson.

* If you transferred to UD from another institution, and have taken less than 50% of the required courses (listed on the HSAEC form) at UD, then you MUST be reviewed by your prior institution. If, however, your prior institution does not have a medical/dental school application review board (like HSAEC) or you have taken 50% (at least 5) or more of the required courses at UD then you are eligible to be reviewed by HSAEC. There are, of course, extraneous circumstances that the Director is willing to review with individual students.