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Graduate students are encouraged to seek external funding sources whenever possible. Internal funding sources are the University's standard teaching assistantships, research assistantships, CBI Fellowships, or any of the University competitive awards such as the Grad Scholars Award, the Graduate Fellows Award, or the Graduate Dissertation Award (available through the Grad Office) External funding sources are outside of the department or University's standard sources. External funding may come from other organizations, i.e. NIH, NSF, DOD, EPA, AHA, USDA, NASA, Fight for Sight and Sigma Xi, etc. just to name a few. These agencies provide the students with stipend, supply and/or travel funds, while the University generally provides their tuition scholarship (some fellowships include tuition as well). It is crucial that any outside awards be administered through the University's Research Office so that you can maintain your status as a "UD Funded Graduate Student" in the UD system, therefore the following guidelines have been prepared to help you with this process.
The submission process at UD is a two-part process. First the proposal must be entered and submitted through the UD system (Peoplesoft) to obtain approval from the Research Office. Only then can the proposal be submitted to the outside agency, which is the second part of the process. The university requires receipt of the proposal in Peoplesoft three business days prior to the agency deadline; therefore, you must allow time for your department administrator to enter your proposal and route it to the appropriate approvers (department chair, dean's office, and Research Office) to meet this deadline. You simply cannot submit your proposal the day it is due.
For Biological Sciences the department grant administrator is Lori May, in 118E Wolf Hall (x8759). If she is unavailable, then please contact Traci Parman.
Special comments: All financial awards earned by students need to be processed through the University for several reasons (even if this is not a requirement of the funding agency):
Exceptions: there are always exceptions to every rule, but it is your responsibility to CHECK FIRST allowing plenty of time for approval processing if needed before you submit your application to the agency.
One more note: be available and check your email regularly whenever you have a proposal in process. Your webform notices will be received in your email and several will require your approval before they can go further. You can't drop off your materials or email your materials and then disappear. You must be available to answer questions and approve webforms in order to avoid delaying your proposal. You also should find out if your advisor will be available so he can approve the webform notices also. If he is out of the country and will not have access to email, he can make other arrangements IF we know ahead of time.
If you have any questions or concerns, please don't hesitate to ask!
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